Legal

Terms of Service

Last updated 2026-05-25 · pending legal review

1. About these terms

These terms govern your access to and use of the European Defense Exchange ("EDE", "Platform"). By submitting an onboarding application or signing in to your vendor portal, you agree to these terms.

2. Eligibility

EDE is a business-to-business platform for defense and security suppliers, buyers, and PHR member organizations. You must be authorized to act on behalf of the company you represent. We reserve the right to refuse or terminate accounts at our discretion, particularly where sanctions, dual-use, or export-control concerns arise.

3. Vendor obligations

• Submit accurate and current company information. Material changes (legal name, ownership, jurisdiction, sanctions status) must be reported within 14 days.
• Comply with applicable sanctions and dual-use export-control law (EU Dual-Use Regulation 2021/821, US ITAR/EAR, national equivalents).
• Do not act as a proxy entity for any sanctioned person or entity.
• Disclose beneficial ownership accurately, including politically exposed persons (PEPs).
• Respond to RFQs and buyer inquiries in good faith.
• Maintain the confidentiality of buyer information received through the Platform.

4. Buyer obligations

• Provide accurate contact and organization information.
• Use vendor responses only for legitimate procurement evaluation.
• Comply with applicable export-control and sanctions law in the destination jurisdiction.

5. Pricing and fees

Listing on EDE is currently free for founding-cohort manufacturers. Standard transaction commission applies to settled marketplace transactions (currently 5% of net invoiced amount, deducted at settlement). Pricing may change with 30 days' notice.

6. PHR Pay and settlement

Where the Platform facilitates settlement between buyer and seller, the parties remain the contractual counterparties for the underlying supply. EDE acts as facilitator and payment agent. KSeF e-invoicing rules apply to Polish-VAT transactions. Disputes are resolved between the parties; EDE may freeze settlement during investigation.

7. Intellectual property

You retain ownership of content you submit. You grant EDE a worldwide, royalty-free license to display your company profile, product listings, and certifications on the Platform for the purpose of operating the marketplace.

8. Confidentiality

RFQs are confidential between the buyer and the specific vendor(s) addressed. EDE may access RFQ data for compliance, fraud prevention, and platform operations. Sanctions-screening data is confidential to EDE and our compliance processors.

9. Acceptable use

• No spam, no harassment of vendors or buyers.
• No attempts to bypass authentication, scrape data, or stress-test the Platform without authorization.
• No false impersonation of another company or person.

10. Disclaimers and liability

The Platform is provided "as is". EDE does not warrant uninterrupted availability, vendor delivery performance, or buyer payment performance. To the maximum extent permitted by law, EDE's aggregate liability to any party arising out of or related to the Platform is limited to the greater of EUR 100 or fees paid by that party to EDE in the preceding 12 months.

11. Termination

You may close your account at any time by emailing support@mapleai.io. We may suspend or terminate your account for material breach, sanctions risk, or non-payment, with notice where practicable.

12. Governing law

These terms are governed by the law of the Republic of Poland. Disputes will be brought before the courts of Warsaw, except where mandatory consumer-protection law gives the user a different forum. Nothing here limits any rights you have under mandatory EU law.

13. Changes

We may update these terms. Material changes will be emailed to vendors and posted here at least 30 days before they take effect.

Read alongside our Privacy Policy. Questions: support@mapleai.io.